Bishop Hellmuth Neighbourhood Association Inc.
Effective Date: June 26, 2017
THE BHNA’S COMMITMENT TO PRIVACY
The BHNA is committed to protecting the privacy of our members and volunteers. We have and will take measures that protect the privacy of personal information held by us.
why we collect personal information;
what we do with that information;
what steps we take to ensure that the information is secure;
who you should contact if you have questions or concerns about our policies or practices.
WHAT IS PERSONAL INFORMATION?
In general terms, personal information means any information about an identifiable individual. For example, this includes your name, postal and email address, telephone number, credit card number, demographic information and purchasing history.
Personal information does not include aggregate information, such as data about a group or category of products, services or customers, from which individual customer identities have been removed. For example, information about how you use a service may be collected and combined with information about how others use the same service, but no personal information will be included in the resulting data. Likewise, information about the products you purchase may be collected and combined with information about the products purchased by others.
We may also gather aggregate information about how BHNA members use our Sites. Aggregate information about product purchases helps us understand trends and customer needs, and assists us in product selection, product ordering and sizing and the introduction of new products and services.
WHEN WE COLLECT PERSONAL INFORMATION.
We only collect such personal information as is strictly necessary for the purposes outlined in Section 5. We collect personal information when you:
apply for membership;
renew your membership;
contact us with questions, enquiries, comments, complaints or requests;
use our Sites;
participate in any of our programs;
place orders, make purchases, exchange items, or seek further information about our products and services;
respond to one of our surveys; and
ask us to remove you from our mailing list.
We may also take photographs and video footage on our events from time to time, for publication on the Sites.
HOW WE USE PERSONAL INFORMATION.
As part of our operations, we hold and use certain personal information pertaining to you in order to process your requests, provide you with services, and to understand your needs so that we can serve you better. Specifically, we may use personal information for the following purposes:
Processing applications for new memberships;
Renewing existing memberships;
Managing the provision of goods, services and privileges to you, including monitoring your membership;
Monitoring your satisfaction with our programs and contacting you regarding the status of programs and services (for example, to inform you of upcoming events);
As described in our “Online privacy practices” in Section 9 below; and
Using personal information to create aggregate information as described above in Section 2.
If you ask us to, we will also tell you about news and other information from the BHNA and regarding the BHNA, the community and selected partners.
WHEN WE SHARE PERSONAL INFORMATION.
We will disclose personal information in accordance with Section 9 below when the information is collected online at our Sites.
From time to time we engage unaffiliated third parties and their affiliates, agents and subcontractors (“Service Providers”) to perform certain technological or administrative services. For example, a Service Provider may be asked to run or repair a computer program. We may also use a Service Provider to host and administer one or more of our Sites, process and store data, and fulfill similar technology-related functions on our behalf. In these circumstances, the personal information that the Service Provider receives is limited to only the personal information held by us that they need in order to render their service to us.
We have engaged Service Providers to provide us with cloud computing services. Cloud computing is the provision of network-based services, located on remote computers, that allow individuals and businesses to use software and hardware operated by third parties. Examples of these services include online file storage, webmail and online business applications. Service Providers have policies and processes in place to ensure that the confidentiality of information in their care is properly safeguarded at all times.
As outlined above, BHNA Services (such as the Membership Program, and other business and consumer services) may be provided by Service Providers. When you sign up for a BHNA Membership or use BHNA Services, we will share your name and such other personal information as is necessary with the Service Provider. We are not responsible for any additional information you provide directly to Service Providers, and we encourage you to become familiar with their privacy and security practices and policies before disclosing information to them. There may be instances when we provide information relating to our business customers to various suppliers so they can conduct market studies and other promotional activities.
We may disclose personal information without your knowledge or consent if a law, regulation, search warrant, subpoena or court order legally authorizes us or requires us to do so. We may also disclose personal information to protect the rights, property or personal safety of the BHNA, its customers, employees or other members of the public.
Except as set out above, we do not sell, rent, share or disclose the personal information we hold or make our membership list available without your consent.
HOW LONG DO WE HOLD PERSONAL INFORMATION?
Personal information is retained only for so long as is necessary for the purposes set out above. When no longer required, we will destroy, erase or de-personalize the personal. Legal requirements may necessitate our retaining some or all of the personal information we hold for a period of time that is longer than we might otherwise hold it. However, the BHNA will restrict access to such information to prevent it from being used except for the fulfillment of these legal requirements.
To ensure that the personal information you provided is accurate, complete and up-to-date, we urge you to provide us with updates regarding such information and to inform us of any errors affecting the personal information we hold. To update your personal information, please contact any member of the BHNA executive.
We will continue to keep in place security measures in an effort to protect personal information held by us from unauthorized use, access, disclosure, distribution, loss or alteration. We employ physical, administrative, contractual and technological safeguards to protect personal information, and insist that our Service Providers do the same. Access to personal information will be restricted to authorized personnel who require the information in order to perform their duties properly. In addition, access will be limited to only that information that is strictly necessary for the performance of those duties. Please also see our “Online privacy practices” in Section 9 below.
We periodically update our policies regarding information security measures in an effort to protect the personal information held by us in the most effective manner possible.
ONLINE PRIVACY PRACTICES.
Collection: We may collect personal information online when you visit our Sites as described in Section 4.
Cookies help us to customize our home page for you and to better display pages according to your browser type. While cookies are optional for browsing www.bishophellmuth.org, they are required for registering, logging on, purchasing or adding items to your cart. If you wish to register online for BHNA events, you will need to accept a cookie. (In order to control the ability of website providers to place cookies on your computer, you should consult your browser’s “Options” and “Help” pages to learn how to adjust your settings to suit your privacy preferences.)
Use: We use personal information collected online as described in Section 4 above. In addition, we use personal information:
to facilitate and monitor certain features of the Sites that you choose to interact with;
to respond to your questions and concerns and to understand your needs and preferences;
to conduct surveys and other research;
to provide you with customized Site content and advertising;
to detect, prevent, or otherwise address fraud, security or technical issues; or
to protect against harm to the rights, property or safety of the BHNA, its users or the public as required or permitted by law.
Sharing: We share personal information collected online as described in Section 5 above. In addition, we may provide Service Providers with certain information that is necessary to fulfill an order you have placed with us. We also may use Service Providers to host and administer the Sites, process and store data, and fulfill other technology-related functions on our behalf. However, we only give or permit access to vendors, suppliers and other Service Providers involved in Site administration and the commerce distribution chain the limited information needed to perform their duties and provide you with the products and services you order. We are not responsible for any additional information you provide directly to these parties.
Protection: Personal information we collect on our Sites is stored electronically, and may be combined with other off-line information. Personal information entered on our Sites is encrypted using a security protocol called SSL (Secure Sockets Layer). SSL encrypts information entered on our site before it is sent over the Internet. SSL also allows you to view securely your online account and registration information. You are advised that, unlike communication within our Sites, we have no control over the privacy of your email communications with us while in transit. We recommend that you do not include confidential, proprietary, or personal information in emails, including credit card numbers, passwords, and other similar information. Also, if other people have access to your email account, they may be able to access your password and obtain personal information about you (such as your credit card information), or change information about your user profile. You should not use an email account operated by your employer because many employers have the legal right to access such email accounts.
If you previously consented to the sharing of the personal information you provided, you can change your mind by:
emailing us at firstname.lastname@example.org ATTENTION: PRIVACY OFFICER in the subject line; or,
writing us at: ATTENTION: PRIVACY OFFICER, Bishop Hellmuth Neighbourhood Association Inc., 876 Hellmuth Ave., LONDON ON N6A 3T8.
If you wish to unsubscribe from electronic messages providing news and other information from the BHNA or regarding the BHNA, you may do so at any time by emailing email@example.com.
There’s no better way to celebrate all things in the Bishop Hellmuth Historical District than by getting involved in our community. We have many volunteer opportunities that need your talent and skills. Contact us here.
Copyright 2017 Bishop Hellmuth Neighbourhood Association Inc.